Real-Time Dues Ledger
CAM and CAPEX balances that update the moment a payment is recorded, for every household, visible to your committee and to the homeowner themselves.
For Homeowners' Associations & Residential Estates
Run Your Estate Like It's Everyone's Business. Because It Is.
MyHomeAssociation gives your Executive Committee one accurate, transparent system for dues, records, and governance, replacing spreadsheets, disputes, and guesswork with a platform every homeowner can trust.
Born from eight years managing one estate's own dues and records, as it grew from 50 homes to nearly 120.
Every Estate Committee Knows This Problem
Someone on your Executive Committee is holding the whole financial picture together in a spreadsheet. Residents call to dispute balances that don't match what they remember paying. Handover to the next committee means passing along a folder of files and hoping nothing was missed. And when something does go wrong, there's no clear record of who approved what, or when.
MyHomeAssociation was built by an Executive Committee that lived this problem, not a software vendor guessing at it. It gives every homeowner a private login to their own dues and records, and gives your committee one accurate, auditable system to run the estate's finances and administration, in real time, with the governance controls to protect the people doing the work.
How It Works
- 1
Set Up Your Estate
Register your estate's zones, streets, and units, and configure CAM and CAPEX fee schedules to match how your estate actually operates.
- 2
Onboard Your Homeowners
Every household gets a unique resident ID and a private login. No manual account creation, no spreadsheets of contact details to maintain by hand.
- 3
Track Dues and Collections in Real Time
Every payment recorded updates the ledger instantly. Your committee, your management staff, and your homeowners are all looking at the same numbers.
- 4
Govern With Confidence
Sensitive processes, like closing out a household's account, require sign-off from more than one authorised person. Every action is logged, so your committee always has a defensible record.
- 5
Report to Your Board and Community
Real-time dashboards give your committee a clear view of occupancy, collections, and arrears, ready to share at the next general meeting without a week of spreadsheet-building beforehand.
Features
Arrears & Default Tracking, Calculated Automatically
Who's behind, and by how much, calculated directly from real payments rather than manual guesswork or someone's memory.
Expense Tracking Against a Full Chart of Accounts
Every estate expense recorded and categorised properly, so your financials hold up to scrutiny at audit time or handover.
Levies & Special Collections
Christmas donations, special assessments, and one-off collections, tracked the same way as regular dues instead of living in a separate spreadsheet.
Resident Self-Service Portal
Homeowners can see their own balances, payment history, and household records without a single phone call or email to your committee.
Executive Dashboards & Reporting
Occupancy, collections, and arrears, in one view, exportable for board meetings and annual general meetings.
Role-Based Access, Built for Committees
Estate managers, finance officers, and committee members each see exactly what their role requires, no more and no less.
A Full Audit Trail
Every record created or changed is logged. When a resident disputes a balance, or a new committee takes over, the history speaks for itself.
Governance Controls, Not Just Software
Resident onboarding and offboarding require proper finance and committee sign-off, so no single person, staff or committee member, can act alone on estate finances.
Household & Multi-Property Support
Built for estates of any size, including homeowners who own more than one unit within the same estate.
Resources Library
Bylaws, policies, and estate documents, centralised and always current, instead of scattered across email threads and personal drives.
Automated Resident Communications
Onboarding emails so new residents know their fees from day one, monthly payment reminders, and default notices, without your committee sending them one by one.
Direct Payment Integration
Let residents pay CAM and CAPEX dues directly through the portal by card, mobile money, or bank transfer, with the ledger reconciling automatically.
Real Change, On Both Sides of the Ledger
For the people running the estate, and the people living in it.
For Your Executive Committee & Estate Management Team
- Spend far less time chasing spreadsheets, receipts, and reconciliations, and more time on the decisions that actually need a committee
- Reduce disputes with residents by giving everyone the same real-time numbers
- Protect committee members with a documented, auditable record of every financial decision and approval
- Hand over to the next committee with a complete system of record, not a folder of files
- Make better decisions with real-time visibility into arrears, collections, and occupancy
- Bring a level of governance and professionalism to estate finances that volunteer-run committees rarely have the time to build themselves
For Your Homeowners
- Know exactly what is owed and what has been paid, without asking anyone
- One login for every property owned within the estate
- Access to estate bylaws, policies, and documents whenever needed
- Confidence that the numbers they see are the same numbers the committee is working from
Pricing
Simple, per-unit pricing that scales with your estate. No hidden fees. 12-month subscription.
Starting at
$15/month
+ $1.50 per unit above 10 homes
Rates improve as your estate grows. A one-time setup fee applies.
What's Included in Every Tier
- Your own branded platform at yourestate.myhomeassociation.com
- A dedicated Estate Super Admin account with full control of your estate's data
- Resident self-service portal: residents view their own CAM/CAPEX balances and payment history
- CAM and CAPEX ledger, payment tracking, arrears, and credits
- Household onboarding and offboarding workflows
- Expense tracking with G/L codes, and levies
- Reports and dashboards
- Branded email notifications (welcome, password reset, payment reminders)
- Memo request module and maintenance request systemComing Soon
- Ongoing hosting, maintenance, and platform support
Every estate is a little different. Get started and we'll walk you through the exact numbers for yours.
Your Estate Deserves Better Than a Spreadsheet.
MyHomeAssociation was built inside a real Executive Committee, solving a real committee's problem. See how it can bring the same transparency, accountability, and time back to yours.